Importance of Great M&E Documentation/

FM-002

In the video I talk about the the Importance of Great Documentation. Something that cost not much to do can save a lot of time and effort later. 

Check it out now..

Transscript/

Hi, welcome to Watt Design Studio. In this video, I'm gonna quickly run through something that often gets missed or is incorrectly done and that is documenting your M&E services throughout the course of the construction phase and providing a decent handover of information, so if that's of interest to you, please watch on.

- [Announcer] Welcome to Watt Design Studio. We are M&E specialists, fighting against mediocre M&E. We hope you join us on the fight against mediocre. Now, back to Ryan.

- Hi, welcome back. My name is Ryan, and in this video, as I said in the introduction, I'm gonna be talking a little bit about the importance of clearly documenting your M&E services within the building, construction phase, as well as the handover of material and moving on forward. So a bit of background. When you go to the shop, you buy something, this is an indoor air quality sensor. In that, you get given a leaflet that tells you how to use it, the warranty, how to replace it, who to contact if there's a problem and where to get spare parts and that is become common, if not required, on all products you buy. For some reason, in the construction industry, the expectation is not to provide this, bearing in mind this cost 50 quid, a house and a building can cost infinitely more. We feel this is completely unacceptable and that's why in each of our tender packs we insist the contract to provide working drawings and as-built drawings, and a decent set of O and M manuals. It is common and good practice to provide this information in the commercial industry. For some reason, in the residential and small commercial, it is less common if not considered not a requirement. Bearing in mind buildings have now become more and more complicated than ever before, clients are now having to learn how to use these buildings and there's always going to be a learning curve, but also at the end of the day we want to be able to achieve a few things. One, we want the client to know where the services are going in the building, where they run, if they want to do any maintenance on it. We want to let the client know how to maintain the building, how to keep up with the warranties, and lastly is an easily accessible way of actually achieving that information, or accessing that information. The number of buildings I have to go to and actually do a refurbishment project on it with little to no information. It costs the client so much more money, so much more effort for us to go and survey the building, if we had a clear, defined information pack, but then also thinking about health and safety. By law, we should have the CDM risk assessments in there. It should allow any sort of working information in there that the client needs to safely maintain their building, should be included in that pack. So what we're asking for is not, I severely don't consider, over the top. I think it should be considered as a bare minimum and a priority. That's at the end of the project, so the other thing we allow for in our tenders is something called working drawings. Why is that very important to do? Well, you've got to do a set of drawings at the end of the day and it should be in CAD, and it should be easily readable, so why not start to do those drawings early on and what they call working drawings, or installation drawings. All you're saying as a contractor to the rest of the design team, this is what we want to install, this is where we want to install it, please comment on it and it gives you the opportunity to say, actually no that should be over there instead, or that should be over there. So much cheaper, easier to do that now and to carry out the full coordination on paper rather than once it's been half installed. Again, the contractor most likely, depending on the contractor, will be liable for any changes that are needed and in some cases, actually the client is liable so overall, for the sake of a couple hundred quid to develop the drawings, it doesn't cost much to actually do, it will save the project quite a lot of time and anguish later on. Then the contractor can then either keep them up to date digitally, or they can just mark it up and then at the end of the day update the drawings at the end of the project, so then when they're nearing their handover, the client can then have a full pack of information, clearly outlining how to run the building effectively. So that's why we feel very strongly about it, and that's why we feel that it's common practice in commercial projects, it should become common practice in residential projects, bearing in mind residential now is a lot more complicated than ever before, and that's why we feel that any quality or any quality contractor should be proud of providing that information early on. So, thank you for your time. If you have any questions, or if you have any problems with a contractor not being able to provide CAD drawings, we have a number of CAD operators that we can recommend at a reasonable, decent cost. There's no reason for a contractor to not be able to provide the drawings, so thank you.

- [Announcer] Thank you for watching. If you would like to know more about us, please visit our website at www.watt.design.

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